Management of the Parliament

The management of the Portuguese Parliament is in the hands of the President of the Assembly of the Republic, who oversees its administration, and of the Board of Administration, which acts as both a consultative and a managerial organ.

The Board of Administration is composed of up to seven Members of the Assembly of the Republic representing each of the seven largest parliamentary groups, together with the Secretary-General of the Assembly of the Republic and a representative of the Assembly's staff. It is chaired by the Member who represents the largest parliamentary group.

The Board of Administration particularly has the competences: to pronounce on the general management policy and the resources needed to execute it; to draw up the Assembly of the Republic's draft budgets, the Report and Accounts of the Assembly of the Republic, and draft resolutions on the organisational structure of the Assembly's departments, on its staff roster, and on the statute governing parliamentary staff; and to exercise the financial management of the Assembly of the Republic.

The most essential instruments when it comes to managing the Parliament are thus the Budget and the Management Accounts. The latter set out the budgetary and financial execution for each financial year, and at the same time assess the work that has been done within the overall framework of the management of the Assembly of the Republic.

Each year the Assembly of the Republic's draft budget is drawn up by the competent departments, under the coordination of the Secretary-General of the Assembly of the Republic and in accordance with the guidelines and objectives set by the Board of Administration. It must be ready at least fifteen days before the government bill on the State Budget is submitted to the Assembly of the Republic, so that the Plenary can pass it before it passes the State Budget itself. The Assembly's budget can be amended by the passage of up to three supplementary budgets.

The Board of Administration prepares the annual report and management accounts by the 31st of March of the following year. They are organised by the competent departments working under the direct coordination of the Secretary-General of the Assembly of the Republic. The Plenary can only pass them once it has received the Audit Court's opinion on them, and so the Assembly of the Republic arranges for the management accounts to be sent to the Audit Court no later than the 30th of April of the next year.

The Social Balance Sheet is a privileged human resource management tool. As such, the competent departments draw it up for each calendar year, with reference to the 31st of December of the elapsed year. It contains a set of organisational indicators covering the area of the human and financial resources that are allocated to the Assembly of the Republic.

The staff of the various departments and services of the Assembly of the Republic are recruited in an open competition process, which is publicised in advance in Series 2 of the Diário da República.

The purchase and lease of goods and equipment, the purchase of services, the outsourcing of public works, and the award of contracts for public works and services by the Assembly of the Republic are all subject to the legislation governing public procurement. This is particularly true of the type and choice of the procedures that are to be adopted, and of the requirement to publicise them, especially by placing announcements in the Diário da República and the Official Journal of the European Union.

Departments and Services of the Assembly of the Republic

  Interim Secretary-General
Ana Maria Farrajota Leal
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Telephone: + 351 213919217       
Fax: + 351 213917423
Postal address: Palácio de S. Bento
P-1249-068 LISBOA

The Secretary-General of the Assembly of the Republic oversees and coordinates all the Departments and Services of the Assembly of the Republic. When a subject does not fall within the Secretary-General's areas of competence, he shall refer it to the President of the Assembly of the Republic for decision.

[Article 22 of the Law governing the organisation and modus operandi of the Departments and Services of the Assembly of the Republic (LOFAR)]

 Assistant to the Secretary-General
Ana Maria Farrajota Leal
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Telephone: + 351 213919217       
Fax: + 351 213917423
Postal address: Palácio de S. Bento
P-1249-068 LISBOA

 Assistant to the Secretary-General
José Manuel Araújo
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Telephone: + 351 213919214 
Fax: + 351 213917423
Postal address: Palácio de S. Bento
P-1249-068 LISBON, Portugal

The Assistants to the Secretary-General perform the duties arising from the responsibilities delegated or sub delegated to them by the Secretary-General.

[Article 25(3) of LOFAR].

Legal Auditor
José Carlos Lopes
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Telephone: + 351 213919575
Fax: + 351 213917446
Postal address: Rua de S. Bento, 148
P-1249-068 LISBON, Portugal

1. The Legal Auditor exercises his functions in the field of legal consultation and administrative disputes.

2. In consultative matters the Legal Auditor is responsible for issuing legal opinions on the subjects which are submitted to him by the President of the Assembly of the Republic.

3. In matters concerning administrative disputes the Legal Auditor is responsible for:

a) Preparing draft responses to the judicial appeals in which the President of the Assembly of the Republic is served, supervising the respective legal proceedings, and promoting any steps that need to be taken;
b) Doing the preparatory work for investigations, inquiries or disciplinary proceedings, whenever it is appropriate to appoint a person with a legal background for the purpose;
c) Monitoring and promoting the steps that need to be taken in any other legal proceedings in which the Assembly possesses an interest.

4. The office of Legal Auditor shall be exercised by an assistant attorney-general, who shall be appointed and discharged or removed from office under the terms of the Statute governing the Public Prosecutors' Office, following consultation of the President of the Assembly of the Republic.

[Article 26 of LOFAR]

Technical Support and Secretarial Services Directorate (DSATS)

Plenary Support Division | Committee Support Division | Editorial and Audiovisual Support Division

 Director
Cláudia Ribeiro
Send e-mail
Telephone: + 351 213919219
Fax: + 351 213917457
Postal address: Palácio de S. Bento
P-1249-068 LISBOA

1. DSATS is responsible for:

a) Providing specialised technical support to the Plenary, the Bureau, the Conference of Parliamentary Group Representatives, the Standing Committee, the parliamentary committees and the Conference of Parliamentary Committee Chairmen;
b) Providing technical and administrative support to the Plenary, the Standing Committee and the parliamentary committees;
c) Providing support in the form of audio-visual resources to the Plenary and the committees, and to events for which the provision of such support has been ordered;
d) Drawing up the Official Journal of the Assembly of the Republic and preparing other parliamentary texts with a view to their publication;
e) Providing support with regard to the Statute of Members;
f) In real time, loading the databases related to parliamentary activities and the common legislative procedure (PLC) and to the Assembly of the Republic's basic information system (SIBAR).

[Article 7 of Resolution of the Assembly of the Republic no. 20/2004 (Structure and Competences of the Departments and Services of the Assembly of the Republic)]

 2 - DSATS includes:

The Plenary Support Division (DAPLEN)

  Head of Division
Isabel Pereira
Send e-mail
Telephone: + 351 213919591
Fax: + 351 213917442
Postal address: Palácio de S. Bento
P-1249-068 LISBOA

1. DAPLEN is responsible for:

a) Providing administrative and secretarial support to the Plenary, the Bureau and the Standing Committee;
b) Registering, numbering and organising the files concerning government and Members' bills, resolutions, requests for the consideration of executive laws, requests, motions, special votes, calls on the Government, questions to the Government, and other parliamentary acts;
c) Sending DRAA the documents for publication in the Journal of the Assembly of the Republic, in accordance with the Rules of Procedure;
d) Sending DAC the files in relation to legislative and supervisory activities which require consideration by parliamentary committees;
e) Supervising the procedural details of legislative initiatives, in close liaison with DAC;
f) When legislative initiatives are submitted, analysing compliance with the formal requirements laid down in the Constitution and the Rules of Procedure;
g) Verifying the final wording of the texts passed by the Assembly of the Republic, in accordance with decisions taken by the Plenary, and arranging for the preparation of the respective original versions;
h) Drawing up notes, information documents and technical opinions needed for the procedural details of legislative initiatives to be processed correctly;
i) Undertaking the day-to-day work related to sending the original versions of legislation to the Presidency of the Republic for the purposes of signature or enactment, and arranging for laws, resolutions and decisions and any rectifications thereof to be sent for publication in the Diário da República;
j) Promoting such rectifications of legislative acts as become necessary;
l) Drawing up and arranging for the distribution of the diary of plenary sittings and, in accordance with the Rules of Procedure, sending out the notifications that they have been convened;
m) Keeping the record of attendances of Members of the Assembly of the Republic at plenary sittings, and communicating their substitutions and absences, in accordance with the Rules of Procedure;
n) Providing specialised technical support to the Plenary, the Bureau and the Standing Committee, and systematically providing all the technical information needed, in particular, for discussions, votes and announcements;
o) Providing specialised technical support to the Conference of Parliamentary Group Representatives, for the purposes set out in the Rules of Procedure of the Assembly of the Republic;
p) Supplying the different departments and services of the Assembly of the Republic and institutional users with the parliamentary information that is requested of it, when available;
q) When necessary, and acting in collaboration with the Legislative and Parliamentary Information Division, drawing up tables, charts and graphs concerning the procedural details of legislative initiatives;
r) In real time, loading all the fields in the databases related to parliamentary activities and the common legislative procedure (PLC) and to the Assembly of the Republic's basic information system (SIBAR) with the information that DAPLEN is the first to possess and falls within its areas of competence.

2. DAPLEN is also responsible for:

a) Arranging for the Members of the Assembly of the Republic to be received when they begin their terms of office, and ensuring the necessary documentary support in articulation with the other departments and services of the Assembly of the Republic, each in accordance with its areas of competence;
b) Organising the biographical records of the Members of the Assembly of the Republic and supplying the competent departments and services with the elements thereof whose publication is required;
c) Organising a file of all the Members of the Assembly of the Republic and keeping it updated, to include recording substitutions, suspensions, terminations, resignations and losses of seat; this information shall be transmitted to DSDIC, particularly for the purposes of the activity report, and to DSAF, in each case in accordance with the respective areas of competence;
d) Drawing up the lists of Members of the Assembly of the Republic, in alphabetical order, by constituency, by political party and parliamentary name, with the corresponding addresses, and keeping the lists updated;
e) Supplying Members of the Assembly of the Republic and Honorary ex-Members of the Assembly of the Republic with their respective identity cards;
f) Dealing with the details of the procedures needed to obtain diplomatic and special passports;
g) Dealing with the details of the procedures needed to obtain permits to use and carry a firearm for Members of the Assembly of the Republic who request one;
h) In conjunction with the Human Resources and Administration Division, arranging for enrolment in and regularisation of the social security regime to which Members of the Assembly of the Republic are entitled;
i) Arranging for Members of the Assembly of the Republic to be covered by their insurance system, and keeping it updated;
j) Issuing length of service certificates to the Members and former Members of the Assembly of the Republic who request them.

[Article 8 of Resolution of the Assembly of the Republic no. 20/2004]

Committee Support Division (DAC)

 Head of Division
Maria de Fátima Abrantes Mendes
Send e-mail
Telephone: + 351 213917594
Fax: + 351 213917448
Postal address: Palácio de S. Bento
P-1249-068 LISBOA

DAC is responsible for:

a) Providing specialised technical, administrative and secretarial support to all the specialised standing committees, committees of inquiry, ad hoc committees and subcommittees, as well as to working groups, particularly as regards the in loco preparation of and provision of assistance with the work of committees and hearings and audiences;
b) Drawing up the minutes, summaries, reports and opinions that it is asked for, and analysing day-to-day work, doing the preparatory work for the issue of the respective order, and drawing up the notes, technical opinions and other information documents needed to correctly fulfil the detailed requirements of the legislative procedure, petitions and inquiries;
c) Preparing and supporting participation in multilateral parliamentary meetings with a specific scope;
d) In collaboration with the Protocol Division, organising colloquiums, conferences and other events that are required within the scope of the specific areas of competence of parliamentary committees;
e) Participating in the annual meetings of the liaison officers of the European Union Parliaments;
f) With regard to committees and subcommittees, monitoring the circulation of the files in relation to legislative and supervisory activities that are submitted to them, and arranging for all the necessary documentation to be distributed to the committee and subcommittee members;
g) Registering, numbering and organising the files in relation to petitions;
h) Forwarding all the correspondence addressed to committees and subcommittees to them, and arranging for the correspondence drawn up by them to be sent;
i) Ensuring that all the Members of the Assembly of the Republic who sit on committees and subcommittees are notified that they have been convened, and arranging for the distribution of information including the dates, times and rooms on, at and in which the meetings are to be held;
j) Providing specialised technical support to the Conference of Parliamentary Committee Chairmen;
l) Drawing up and distributing fortnightly information on the current state of the instruments under consideration in the different committees, in accordance with Article 119(3) of the Rules of Procedure of the Assembly of the Republic;
m) Collecting and registering the records of attendance of Members of the Assembly of the Republic at committees and subcommittees;
n) Making the contacts and undertaking the day-to-day business that result from the relations between committees and persons and entities outside the Assembly;
o) In articulation with DRAA, using the appropriate technical resources that have been allocated to it, and, when asked to do so, undertaking the recording of committee and subcommittee meetings;
p) Informing DRAA of the committee and subcommittee meetings that have been recorded and must be transcribed;
q) Supplying the Legislative and Parliamentary Information Division with all the available information about the activities of the committees, for use in the activity report;
r) In real time, loading all the databases related to parliamentary activities and the common legislative procedure (PLC) and to the Assembly of the Republic's basic information system (SIBAR) with the information that DAC is the first to possess and falls within its areas of competence.

[Article 9 of Resolution of the Assembly of the Republic no. 20/2004]

Editorial and Audiovisual Production Division (DRAA)

 Head of Division
José Diogo
Send e-mail
Telephone: + 351 213919483
Fax: + 351 213917420
Postal address: Palácio de S. Bento
P-1249-068 LISBOA

1. DRAA is responsible for:

a) Drawing up the originals of Series I and 2 of the Journal of the Assembly of the Republic;
b) Liaising with the Bureau of the Assembly of the Republic and the National Press in such a way as to ensure the timely publication of the Journal of the Assembly of the Republic;
c) Using the appropriate audiovisual technical resources allocated to it, undertaking the complete recording of the declarations, explanations, speeches, asides and incidents that take place in plenary sittings and in committee meetings, for transcription and/or publication in the Journal of the Assembly of the Republic, namely in electronic format;
d) Converting the recordings referred to in the previous paragraph into text, proofreading them, and drawing up summaries of them, whenever necessary;
e) Receiving, compiling, verifying the accuracy and ordering the documents for Series 2 and preparing them for publication;
f) Arranging for the rectification of errors published in any Series of the Journal of the Assembly of the Republic;
g) Supplying the already revised parliamentary texts and documents for publication and making them available, all in a timely manner;
h) Undertaking the management, use and maintenance of the Assembly of the Republic's own audio system, digital television system and all the equipment that form part of them;
i) Providing the Board of the Parliament Channel with logistical and technical support;
j) In real time, loading all the fields in the databases related to parliamentary activities and the common legislative procedure (PLC) and to the Assembly of the Republic's basic information system (SIBAR) with the information that DRAA is the first to possess and falls within its areas of competence.

2. The responsibility referred to in subparagraph i) of the previous paragraph shall be fulfilled via the Parliament Channel Support Centre (CACP), which, within the Division's areas of competence, shall co-ordinate the aforesaid logistical and technical support.

3. CACP's services shall be coordinated by the senior specialist appointed for the purpose by the Secretary-General; and while that specialist performs the aforesaid coordination functions, he shall receive the remuneration for the category immediately above the one to which he belongs.

[Article 10 of Resolution of the Assembly of the Republic no. 20/2004]

Documentation, Information and Communication Services Directorate (DSDIC)

Legislative and Parliamentary Information Division |Publications Division | Citizens Information and Public Relations Division |
Library | Historical-Parliamentary Archives

  Director
Rui Costa
Send e-mail
Telephone: + 351 213917050
Fax: + 351 213917006
Postal address: Av. D. Carlos I - 128-132
P-1200-651 LISBOA

1. DSDIC is responsible for:

a) For consultation purposes, providing the documentary and bibliographic support for the work of the Assembly of the Republic, particularly by organising the collections of legislation, works and other documents that exist either in storage or at other institutions to which DSDIC has access;
b) Organising a documentation centre whose function is to collect bibliographical works, documentation, texts, legislation, normative and administrative acts and other technical and scientific information related to the activities undertaken by the Assembly of the Republic, and keeping the centre updated;
c) Creating and constantly updating dossiers on major national and international topics;
d) Collecting, processing and disseminating the information resulting from the acts of the Assembly of the Republic, and that derived from the activities of foreign parliaments and international organisations;
e) Collecting, analysing, processing, filing and arranging for the dissemination of Portuguese and foreign legislation, and of all the legislative information that is of interest to the Assembly of the Republic;
f) Analysing and processing foreign parliamentary documents, newspapers, magazines, bulletins and other international information, with a view to the organisation of dossiers, notes and files concerning subjects that are current and of interest to the pursuit of the work of the Assembly of the Republic;
g) Organising and undertaking the continued operation of a citizens information centre, particularly using the latest information technologies to enhance communication between the Assembly of the Republic and citizens;
h) Managing the Library;
i) Collecting, analysing, processing, filing and disseminating information produced by the media;
j) Managing the Historical-Parliamentary Archives and arranging for the conservation and preservation of their assets;
l) Planning and promoting the publication of written works that are of interest to the Assembly of the Republic and the public in general;
m) Constructing and managing the respective databases;
n) Cooperating with Portuguese, foreign and international institutions in matters regarding documentation and information.

[Article 11 of Resolution of the Assembly of the Republic no. 20/2004]

2 - DSDIC includes the following divisions:

Legislative and Parliamentary Information Division (DILP)
 Head of Division
Fernando Carlos Marques Pereira
Send e-mail
Telephone: + 351 213917033
Fax: + 351 213917004
Postal address: Av. D. Carlos I - 128-132
P-1200-651 LISBOA

1. DILP is responsible for:

a) Processing and disseminating the legislation derived from parliamentary activities;
b) Acquiring, processing and disseminating Portuguese legislation, and keeping the existing files on legislation and jurisprudence up to date;
c) Acquiring, processing and disseminating foreign legislative and parliamentary information that is pertinent to the monitoring of Portuguese legislative and parliamentary activities;
d) Organising and disseminating appropriately processed information products containing summaries, analyses and comparative tables regarding matters that are of interest for parliamentary activities;
e) Supporting the Bureau in the preparation of the Assembly of the Republic's activity report for each legislative session;
f) Preparing the draft report on the legislative activity of the Assembly of the Republic at the end of each legislature;
g) Fulfilling the requests for information which parliamentary groups, offices and other Assembly of the Republic users make in the field of Portuguese and foreign parliamentary legislative activities, and the requests made by official foreign counterpart entities, foreign and international institutions, and Portuguese institutions in the parliamentary domain.

2. DILP is also responsible for:

a) In collaboration with all the departments and services that intervene in this respect, undertaking the organisation, operation and administration of the contents of the database related to parliamentary activities and the common legislative procedure (PLC);
b) Undertaking the organisation, operation and administration of the contents of the "Debates" database;
c) Ensuring links to external Portuguese and foreign information systems, networks and databases, and to those of the institutional European Union organs of a legal nature, thereby permitting a faster and more effective access to the available sources of information.

3. DILP is responsible for the support for the Assembly of the Republic's work in the legislative and parliamentary information area, to which end it shall organise information folders, information notes, dissemination bulletins and other appropriate instruments.

[Article 12 of Resolution of the Assembly of the Republic no 20/2004]

 Publications Division (DE)
Head of Division
Teresa Fonseca
Send e-mail
Telephone: + 351 213917059
Fax: + 351 213917006
Postal address: Av. D. Carlos I - 128-132
P-1200-651 LISBOA

DE is responsible for:

a) Proposing, planning, publishing and disseminating the publications that are of interest to the Assembly of the Republic, and those that concern the history of parliamentarianism;
b) Undertaking the graphic studies that are appropriate to the creation of an image of quality for the Assembly of the Republic's publications;
c) Undertaking all the day-to-day work related to publications, holding the necessary calls for tenders, proposing the number of copies to be published, and making arrangements for composition, printing and proofreading work;
d) Receiving, storing, distributing, marketing, selling and managing stocks of publications and of other issues of objects that include references to the Assembly of the Republic;
e) Making its best efforts to ensure the application of the copyright on all the material produced as a result of the operations of the Assembly of the Republic;
f) Operating the Parliamentary Bookshop;
g) Undertaking the process of purchasing and managing stocks, sales and institutional gifts of the Parliamentary Bookshop's books and objects.

[Article 13 of Resolution of the Assembly of the Republic no. 20/2004]

Citizens Information and Public Relations Centre (CIC/RP)

 Head of Division
Victor Pires da Silva
Send e-mail
Telephone: 213919254
Fax: 213917458
Postal address: Palácio de S. Bento
P-1249-068 LISBOA

CIC/RP is responsible for:

a) Arranging for the activities of the Assembly of the Republic to be publicised in Portugal;
b) Undertaking the organisation and operation of a call centre that provides and publicises information about the Assembly of the Republic and its activities to citizens and the general public;
c) Undertaking the maintenance and operation of the website on the Assembly of the Republic;
d) Providing reception services for the general public and undertaking other public relations activities directed at citizens, social and cultural agents, and other Portuguese and foreign institutions;
e) Responding to and receiving the citizens who come to or contact the Assembly of the Republic and wish to be received by Members, parliamentary groups or officials, or who would like to gather information about the activities of the Assembly of the Republic or its organs or departments and services;
f) Following the receipt of instructions from the Bureau of the Assembly of the Republic, undertaking the timely distribution, particularly by electronic means, of an information bulletin containing the order of business and other information about parliamentary activities;
g) Proposing the holding of actions in the citizens information field, and undertaking the implementation of those ordered by higher authority;
h) Promoting and organising visits to São Bento Palace in collaboration with the other departments and services;
i) Providing the media with all the support needed to pursue their mission, and promoting the dissemination of the activities of the Assembly of the Republic via the media.

[Article 14 of Resolution of the Assembly of the Republic no. 20/2004]

Library (BIB)
 Director
Rosa Barreto
Send e-mail
Telephone: + 351 213914141
Fax: + 351 213914145
Postal address: Av. D. Carlos I - 128-132, 4.º
P-1200-651 LISBOA
url http://sisgerar.parlamento.pt/sitebib/site/homepage.htm

BIB is responsible for:

a) Acquiring, processing and disseminating technical and scientific information in the various fields of knowledge from Portugal and abroad and from official international entities, as well as information on the activities of the Community institutions and organs, whatever documentary support the information is presented in;
b) Acquiring, processing and disseminating the information which is produced by the Portuguese national media, and possibly also by the local, regional and international media, and is considered to be of interest to the pursuit of the Assembly of the Republic's activities;
c) Implementing all the procedures needed to acquire significant documents, and proposing the guideline principles for an acquisitions policy;
d) Using manual and computerised means to disseminate the information that has been processed;
e) Offering users a reception and photocopying service designed to meet their requests for information, and making documentation available for consultation on the premises and on loan, all in accordance with BIB's internal regulations;
f) Compiling, and enabling users to consult, the minutes of public committee meetings;
g) Arranging for the conservation and restoration of its documentary assets;
h) Ensuring that there is a collection of the Diário da República and the Journal of the Assembly of the Republic for consultation purposes;
i) Ensuring links to external Portuguese and foreign scientific and technical databases, and to the databases of the European Union's institutional organs, with the exception of those of a legal nature, thereby permitting a faster and more effective access to the available sources of information;
j) Cooperating with Portuguese, foreign and international institutions with regard to documentary and information-related matters.

[Article 15 of Resolution of the Assembly of the Republic no. 20/2004]

Historical-Parliamentary Archives (AHP)
 Director
Manuela Magalhães
Send e-mail
Telephone: + 351 213917584
Fax: + 351 213917470
Postal address: Palácio de S. Bento
P-1249-068 LISBOA

1. AHP is responsible for:

a) Making its best efforts to ensure the preservation of the documents of the former Constitutional Assembly, the Congress of the Republic, the National Assembly and the Corporative Chamber, the Constituent Assembly and the Assembly of the Republic;
b) Collecting, registering, cataloguing, indexing and preserving significant documents concerning former legislatures;
c) Collecting, selecting, processing and divulging manuscripts and other available historical sources;
d) Collecting, processing and preserving audiovisual information, and arranging for its supports to be recycled;
e) Collecting, selecting, processing and preserving photographic documents in relation to Members of, and acts and facts concerning, the Assembly of the Republic;
f) Providing information about the documentation in the Archives, when requested by individuals or any Portuguese or foreign institution;
g) Regularly publishing working instruments in relation to the significant documents that have been assembled;
h) Drawing up and proposing the regulations on keeping and eliminating documents from the various departments and services;
i) Promoting and collaborating in activities designed to publicise AHP's documentary assets;
j) Fostering and supporting contacts with other historical archives, both Portuguese and foreign.

2. The AHP Regulations shall lay down the terms and conditions for lending documents for specified periods of time, for access by the various users to the different types of document, and for the transfer of administrative documents and those from previous legislatures.

[Article 16 of Resolution of the Assembly of the Republic no. 20/2004]

Administrative and Financial Services Directorate (DSAF)

Human Resources and Administration Division | Financial Management Division | Procurement and Property Division

 Director
Fernando Paulo Gonçalves
Send e-mail
Telephone: + 351 213917040/1
Fax: + 351 213917001
Postal address: Av. D. Carlos I - 128-132
P-1200-651 LISBOA

1. DSAF is responsible for:

a) Promoting the adoption of working techniques, methods and procedures which ensure the operationalisation of the action principles, instruments and management criteria that are applicable to the Departments and Services of the Assembly of the Republic, in accordance with Article 2;
b) Managing human resources;
c) Implementing a system for the application of rules governing hygiene, health and safety at work;
d) Drawing up draft budgets and draft reports and accounts;
e) Implementing the budget;
f) Processing remunerations and other allowances;
g) Administering the social security and complementary social action schemes;
h) Undertaking the management and maintenance of the premises, the facilities and equipment and the fleet of vehicles;
i) Undertaking the procurement of goods and the acquisition of services;
j) Ensuring the existence of common administrative support;
k) Ensuring the existence of reprographic production facilities.

[Article 17 of Resolution of the Assembly of the Republic no. 20/2004]

2 - DSAF includes:

Human Resources and Administration Division (DRHA)

 Head of Division
Vítor Manuel Leal Madeira
Send e-mail
Telephone: + 351 213917043
Fax: + 351 213917017
Postal address: Av. D. Carlos I - 128-132
P-1200-651 LISBOA

DRHA has the competences to undertake the technical and administrative procedures related to the management of human resources and common administrative support. It is responsible for:

a) Keeping the information concerning staff updated and proposing appropriate mechanisms for the best use of human resources, and arranging for the surveys, questionnaires and studies that are necessary for the purpose;
b) Arranging for the actions involved in staff recruitment, selection, supply, promotion, career progression and the termination of legal employment relationships;
c) Inducting new staff, particularly by means of actions designed to insert them into the parliamentary environment and by distributing a welcome manual;
d) Arranging for the implementation of performance assessments;
e) Conducting function description and analysis studies with a view to creating a system for forecasting human resource requirements, career plans, job descriptions, mobility rules and a diagnosis of the Assembly of the Republic's human potential;
f) Collaborating with CFPI to design and implement the training policy;
g) Drawing up the social balance sheet;
h) Providing information and opinions on questions concerning the legal rules governing Assembly of the Republic staff;
i) Undertaking the day-to-day work related to the management, personnel records, attendance records, pensions and social security of the staff of the Assembly of the Republic's departments, services and offices;
j) Collaborating with the Plenary Support Division in the enrolment in and regularisation of the social security regime to which Members of the Assembly of the Republic are entitled;
l) Drawing up the social action plan, monitoring its implementation and providing users with information on the means and resources that are available from the Assembly of the Republic and other institutions to which they can turn;
m) In collaboration with the GME and DAPAT, arranging for a system for applying hygiene, health and safety at work rules;
n) Collaborating with the GME to assist staff in the event of illness and accidents at work;
o) Sending DGF the data needed to process any allowances;
p) Issuing certificates and declarations that fall within the scope of the respective services;
q) In collaboration with the Security Service, issuing identity cards to the staff of the Assembly of the Republic and the parliamentary offices, and the cards provided for in the Regulations governing the Premises of the Assembly of the Republic: Access, Transit and Presence;
r) Undertaking the receipt, selection, forwarding and dispatch of all the Assembly of the Republic's correspondence, including its registration and processing, in accordance with the rules laid down by higher authority;
s) Participating in the management of the Assembly of the Republic's filing system, and maintaining the file on outward correspondence;
t) Coordinating the postal flow, obtaining the corresponding expense documents, drawing up the applicable charts and forwarding them to DGF;
u) Arranging for the publicising of internal rules and of all the information which the various departments and services are required to disseminate;
v) Supervising the auxiliary staff;
w) Supporting the Secretary-General in the field of the labour relations with the Union of Parliamentary Staff, as derived from the applicable legislation;
x) Managing the reception and surveillance service.

[Article 18 of Resolution of the Assembly of the Republic no. 20/2004]

Financial Management Division (DGF)

 Head of Division
Susana Oliveira Martins
Send e-mail
Telephone: + 351 213917010
Fax: + 351 213917002
Postal address: Av. D. Carlos I - 128-132
P-1200-651 LISBOA

DGF is responsible for:

a) Drawing up the Assembly of the Republic's ordinary and supplementary draft budgets;
b) Executing the budget, using the information supports required by law;
c) Conducting the studies needed to define the Assembly of the Republic's financial policy;
d) Proposing the implementation of new measures in the financial management field;
e) Arranging for the adoption of the Official Accounting Plan of the Assembly of the Republic, and managing its correct and effective application;
f) Developing and using mechanisms for the internal auditing of the processing of the Assembly of the Republic's revenues and expenses;
g) Keeping the accounting records and drawing up and sending documents required by the law or regulations;
h) Verifying the legality and efficiency of procedures and documents, and arranging for corrections or communications in relation to them;
i) Drawing up such budget execution and assessment charts and reports as prove necessary for adequate management control, and collaborating in the definition of the respective indicators;
j) Collecting revenue and paying for authorised expenses, and keeping the records required by law;
l) Managing the approved permanent funds and proposing changes in their amounts;
m) Preparing the management accounts and the respective report;
n) Collaborating with the other departments and services in budgeting for their activities;
o) Processing salaries and other allowances for the Members and staff of the Assembly of the Republic, and for the staff of the parliamentary groups in the event that the latter request it;
p) Processing the subsidies payable to parties and parliamentary groups;
q) Processing the allowances of the members of the Intelligence Services Oversight Board;
r) Acquiring foreign currency;
s) Arranging for the day-to-day work related to the requests for funds from the State Budget, the advance of twelfths, and transfers of funds from the Assembly of the Republic's budget;
t) Keeping lists of all social security and other deductions, for the purpose of depositing them as required by the entities concerned;
u) Controlling treasury movements and preparing the respective monthly trial balance;
v) Issuing guides on the recovery of undue payments and annulments;
x) Issuing salary slips and certificates or declarations concerning any allowances, deductions and the time periods to which they refer;
z) Organising the files and issuing opinions on allocating a reintegration subsidy to Members of the Assembly of the Republic, and on the lifetime monthly subsidy and subsistence pension, and sending them to the Caixa Geral de Aposentações;
aa) Making monthly provisions for the transfer of funds to the autonomous official entities that function under the aegis of the Assembly of the Republic;
bb) Issuing financial control and analysis reports on travel for political work within the scope of the emigrant constituencies in and outside Europe.

[Article 19 of Resolution of the Assembly of the Republic no. 20/2004]

Procurement and Property Division (DAPAT)
 Head of Division

Cristina Correia
Send e-mail
Telephone: + 351 213917021
Fax: + 351 213917005
Postal address: Av. D. Carlos I - 128-132
P-1200-651 LISBOA

DAPAT is responsible for:

a) Undertaking the purchasing, storage and stock-management aspects of the procedures applicable to the procurement of goods and services for the Assembly of the Republic and dependent official entities;
b) Studying methods, formulas and procedures which ensure that acquisition and storage costs are as low as possible, thanks to an appropriate rotation of stocks, the calculation of optimal order sizes and the use of quality analyses, all without prejudice to the laws that are currently in effect for the purpose;
c) Satisfying requisitions for current materials and equipment, and organising public or restricted calls for tenders or direct agreements with a view to the necessary acquisition of materials and equipment;
d) Managing the Assembly of the Republic's real property and movable assets, except for works of art, and arranging for their maintenance and ensuring that the different users employ them effectively;
e) Proposing that items which are unnecessary, salvage, scrap or waste be disposed of;
f) Keeping the general inventory of the real property and movable assets of the Assembly of the Republic and dependent official entities updated;
g) Developing the projects, procedures and all the other tasks inherent in carrying out works projects;
h) Managing, and making its best efforts to ensure the quality and efficiency of, telephone, heating, lighting, gardening, cleaning, air conditioning, lifts, fire detection, reception and surveillance services;
i) Monitoring the execution of the various different service contracts and calls for tenders for services at the Assembly of the Republic, in such a way as to guarantee their rationality, economic efficiency and quality of service;
j) Establishing consumption indicators that enable the department to control consumable procurement needs;
l) In collaboration with the GME and DRHA, adopting and applying rules on hygiene, health and safety at work;
m) Managing and maintaining the fleet of vehicles, overseeing its permanent staff, and creating and employing indicators on its use;
n) Reserving and preparing the rooms intended for domestic or international meetings and other activities of the Assembly of the Republic;
o) Ensuring that paper document reproduction and binding work is carried out;
p) Drawing up the monthly statistical chart on the document reproduction work that has been done;
q) Making its best efforts to ensure that equipment is maintained, and maintaining the necessary contacts with the respective concession-holders.

[Article 20 of Resolution of the Assembly of the Republic no. 20/2004]

Directorate of International Relations and Protocol (GARIP)

International Relations Division | Protocol Division
   
  Director
Rita Pinto Ferreira
(Interim Director of International Relations and Protocol)
Send e-mail
Telephone: + 351 213919417
Fax: + 351 213917441
Postal address: Palácio de S. Bento
P-1249-068 LISBOA

1. GARIP is the organisational unit that is especially charged with supporting and promoting the Assembly of the Republic's external relations.

2. GARIP is responsible for:

a) Promoting the publicising of the Assembly of the Republic's activities, abroad;
b) Supporting the parliamentary delegations to international organisations and on official missions abroad;
c) Planning and collaborating in the organisation of ceremonial events, commemorations and official visits to the Assembly of the Republic, and ensuring the applicable protocol;
d) Organising and providing assistance at conferences, colloquiums and other meetings with an international scope that are promoted by the Assembly of the Republic, other than those with a strictly party-political scope;
e) Providing a translation service and ensuring specialised interpretation services for all the acts of the Assembly of the Republic for which they are deemed necessary;
f) In real time, loading the databases related to parliamentary activities and the common legislative procedure (PLC).

[Article 21 of Resolution of the Assembly of the Republic no. 20/2004]

The Directorate of International Relations and Protocol includes:

 International Relations Division (DRI)
Ana Rita Pinto Ferreira
Send e-mail
Telephone: + 351 213919417
Fax: + 351 213919417
Postal address: Palácio de S. Bento
P-1249-068 LISBOA

DRI is responsible for:

a) Gathering, analysing, selecting, storing, processing and providing information and documents on the Assembly of the Republic's international and interparliamentary activities;
b) Within the scope of the Assembly of the Republic's international relations, acting as the secretariat in Portugal and abroad for delegations, friendship groups jointly formed by Portuguese and foreign parliamentarians, representations, and deputations;
c) Collaborating with the chairmen of the Assembly's standing delegations to international parliamentary organisations in the organisation of their work programmes, and providing them with technical support;
d) Organising the social, cultural and other activity programmes concerning international parliamentary meetings held in Portugal;
e) Organising and accompanying the visits of parliamentary delegations and other foreign delegations or guests to the Assembly of the Republic;
f) Arranging for, organising and assisting with the plans for parliamentary cooperation with foreign parliaments with which Portugal has relationships of understanding and friendship;
g) Within the framework of the Assembly of the Republic's budget and in articulation with DGF, arranging to obtain resources needed for travel by Members of the Assembly of the Republic, particularly cost allowances, passport visas, reservations, transport tickets and means of paying for hotels;
h) In real time, loading all the fields in the databases related to parliamentary activities and the common legislative procedure (PLC) and to the Assembly of the Republic's basic information system (SIBAR) with the information that DRI is the first to possess and falls within its areas of competence;
i) Maintaining and assessing the quality and efficiency of the service contract entered into by the Assembly of the Republic for the management of the travel system required by parliamentary activities.

[Article 22 of Resolution of the Assembly of the Republic no. 20/2004]

Protocol Division (DP)
 Head of Division
Maria Manuela Azóia Lopes
(Interim Head of Division)
Telephone: + 351 213917566
Fax: + 351 213917558
Postal address: Palácio de S. Bento
P-1249-068 LISBOA

DP is responsible for:

a) Acting in cooperation with the State Protocol Service when necessary, ensuring the protocol for and organising social, cultural and other events at the Assembly of the Republic;
b) Undertaking the protocol acts requested by the President of the Assembly of the Republic and the Bureau;
c) Receiving and accompanying the entities that come to the Assembly of the Republic for contacts, audiences, ceremonial sessions or parliamentary work;
d) During ceremonial plenary sessions, supporting VIPs, the diplomatic corps and other guests who are attending in the stands and galleries reserved for them;
e) Within its areas of competence, providing all the support needed by parliamentary committees and delegations representing the Assembly of the Republic while they are travelling in Portugal;
f) Providing assistance at conferences, debates or other meetings with an international scope that are promoted by the Assembly of the Republic;
g) Undertaking other tasks within its areas of competence that are assigned to it;
h) In real time, loading all the fields in the database related to parliamentary activities and the common legislative procedure (PLC) and to the Assembly of the Republic's basic information system (SIBAR) with the information that DP is the first to possess and falls within its areas of competence.

[Article 23 of Resolution of the Assembly of the Republic no. 20/2004]

IT Centre (CINF)
 Director

Maria Antonieta Antunes Teixeira
Send e-mail
Telephone: + 351 213917596
Fax: + 351 213917439
Postal address: Palácio de S. Bento
P-1249-068 LISBOA

1. Acting in collaboration with the other departments and services and the parliamentary groups, CINF is responsible for the development, management and maintenance of the Assembly of the Republic's IT and data communication infrastructures.

2. "IT and data communication infrastructures" means the Assembly of the Republic's set of local networks, irrespective of their physical location, to include all the equipment of the Assembly of the Republic's organs and departments and services and of any dependent organs or departments and services, together with those of the parliamentary groups and the Office of the Minister for Parliamentary Affairs. In particular, CINF is responsible for:

a) Surveying the needs for IT equipment, and proposing solutions that contribute to satisfying them;
b) In the light of the evolution in technology, designing the overall architecture of the Assembly of the Republic's information system;
c) Installing, managing and maintaining the local networks of the parliamentary groups and of the Assembly of the Republic's other dependent organs and departments and services;
d) In close collaboration with the other departments and services of the Assembly of the Republic, exercising the data administration function;
e) In close collaboration with the other departments and services of the Assembly of the Republic, designing, developing and implementing automatic information-processing solutions;
f) Undertaking the integrated management and maintenance of the Assembly of the Republic's IT park and the respective communications system;
g) Conducting the technical studies that are necessary for the acquisition of IT materials, and arranging for that acquisition as laid down by law;
h) Defining and promoting the use of common standards and procedures in relation to language, documentation, information security, products and equipment;
i) In close collaboration with the other departments and services and the parliamentary groups, ensuring the development and operability of the Assembly of the Republic's IT system with the goal of publicising legislative and parliamentary activities among citizens;
j) Working with each department, service, sector and parliamentary group and in a decentralised manner, supporting the users of the Assembly of the Republic's IT system;
l) Collecting, selecting and disseminating information about the technological evolution of the equipment and logistical support;
m) In collaboration with CFPI, arranging training actions for both specialists and users;
n) Maintaining regular contacts with all users with a view to effectively informing them about equipment and ensuring its effective use.

3. CINF shall be managed by a departmental director.

[Article 24 of Resolution of the Assembly of the Republic no. 20/2004]

Parliamentary and Interparliamentary Training Centre (CFPI)

Director
João Gil
Send e-mail
Telephone: + 351 213917042
Fax: + 351 213917124
Postal address: Av. D. Carlos I - 128-132
P-1200-651 LISBOA

1. CFPI shall have the following responsibilities:

a)  1. CFPI is responsible for:
a) Organising the necessary training activities with a view to modernising and promoting the efficacy of the various departments and services and developing and qualifying their resources;
b) Drawing up diagnoses of training needs;
c) Formulating and proposing such annual and multiyear plans as prove necessary;
d) Making provision and budgeting for vocational training programmes and actions;
e) Resorting to training given by other public or private entities whenever deemed opportune from the standpoint of rationality, efficacy and efficiency;
f) Articulating its activities with DRHA, in such a way as to achieve the effective implementation of both human resource policies - particularly as regards recruitment and selection, promotion and career progression, mobility and staff's personal and professional fulfilment - and innovation policies;
g) Organising training actions intended to support interparliamentary cooperation activities with Portuguese speaking countries.

2. The Director of CFPI is attributed the rank of Head of Division.

[Article 25 of Resolution of the Assembly of the Republic no. 20/2004]

Museum

Director
Teresa Parra da Silva
Send e-mail
Telephone: + 351 213914125
Fax: + 351 213914118
Postal address: Av. D. Carlos I - 128-132
P-1200-651 LISBOA

1. The aim of the Museum of the Assembly of the Republic is to study, investigate and publicise the artistic heritage assets of the Portuguese Parliament, from its origins to the present day.

2. The Museum of the Assembly of the Republic is responsible for assembling, preserving, investigating, publicising and exhibiting the artistic heritage assets that document the history of the Portuguese Parliament, for pedagogical and information purposes.

3. The Museum of the Assembly of the Republic's collection consists of all the works of art and objects of historical value related to the history of parliamentarianism in Portugal.

4. The Museum of the Assembly of the Republic is responsible for:

a) Proposing the acquisition of works of art which complement its thematic collection, thereby enriching and illustrating the history of parliamentarianism;
b) Proposing preventive and remedial conservation measures in relation to the collection with which it is entrusted;
c) Ensuring the museographic conditions that are essential to the correct and safe exhibition of the items that comprise the Museum's collection or of others that have been loaned to or deposited with it;
d) Making provision for the museological conditions that will make the exhibition of items comprehensible and intelligible to the public;
e) Collaborating with DAPAT to draw up the general inventory of the artistic heritage assets and objects of historical value that belong to the Assembly of the Republic;
f) Providing information about the collection with which the Museum is entrusted, particularly by means of databases that can be accessed via the Internet;
g) Collaborating with CIC/RP to accompany visits to the Palace, when asked to do so;
h) Collaborating with other public entities in actions to promote and publicise the Assembly of the Republic's artistic heritage assets and objects of historical value;
i) Organising press dossiers to promote the Museum's events among the general public, via the media.

5. The Director of the Museum of the Assembly of the Republic is also responsible for pronouncing himself on the placement and location of works of art from the Museum's collection in public and working spaces in the Assembly of the Republic's buildings.

6. In the exercise and for the optimisation of its competences, the Museum shall articulate its work with the remaining departments and services of the Assembly of the Republic, especially AHP, DE and BIB.

7. No work of art or object which is deemed to possess historical value and forms part of the heritage assets of the Assembly of the Republic that are in the Museum's keeping may be disposed of.

8. The Director of the Museum is attributed the rank of Head of Division, with a category that shall be included in the senior parliamentary specialist career scale applicable to the Museum Curator area.

[Article 26 of Resolution of the Assembly of the Republic no. 20/2004]

Medical and Nursing Unit (GME)
 Doctor
Fernando José Ribeiro Leitão
 Nurse
Lina Maria Lopes Gomes
Telephone: + 351 213917000 - Ext. 11492
Postal address: Palácio de S. Bento
P-1249-068 LISBOA

Competences and modus operandi:

1. The Assembly of the Republic shall have a GME with the conditions needed to adapt it to the provision of general or emergency medical and nursing care for Members of the Assembly of the Republic and parliamentary staff.

2. The GME is responsible for:

a) Providing doctor's appointments and medical and nursing care;
b) Performing periodic medical examinations for the Assembly of the Republic's staff;
c) Supervising cases of work-related illness or accidents;
d) Participating in the supervision of the environment and of hygiene and safety-related working conditions;
e) Vaccinations.

3. The GME shall ensure that a doctor is present during plenary sittings, and on the remaining days that a nurse is present during the Assembly of the Republic's normal working hours.

4. The permanent staff of the GME shall be determined annually by order of the President of the Assembly of the Republic, upon a proposal by the Secretary-General.

5. The medical and nursing staff shall be recruited either on detachment or under a service contract, with terms and conditions to be defined therein.

[Article 27 of Resolution of the Assembly of the Republic no. 20/2004]

Security Service

   Security Officer
Eduardo Francisco Carvalho da Paixão
Telephone: + 351 213919497
Fax: + 351 213917451
Postal address: Palácio de S. Bento
P-1249-068 LISBOA

   Assistant Security Officer
Jaselino Ferreira
Send e-mail
Telephone: + 351 213917374
Fax: + 351 213917451
Postal address: Palácio de S. Bento
P-1249-068 LISBOA

1. The Security Service is the organisational structure that is specifically charged with prevention, control, surveillance, protection and defence of the Assembly of the Republic's premises and property, its departments and services and the people who exercise their functions and are present there.

2. The Security Service is defined by Article 11 of the Regulations governing the Premises of the Assembly of the Republic: Access, Transit and Presence, and its competences are those provided for in Articles 12 and 14 thereof and in the regulations governing the use of the Assembly of the Republic's underground car park.

3. Security shall be provided on a permanent basis by a detachment from the National Republican Guard and another from the Public Security Police, as laid down in the Regulations referred to in the previous paragraph.

4. Acting in coordination with the security forces on detachment to the Assembly of the Republic, the Security Service shall articulate night-time surveillance of the premises with DRHA.

5. In the exercise of their surveillance functions and without prejudice to their hierarchical position within their departments and services, the auxiliary staff shall collaborate with the Security Service.

[Article 28 of Resolution of the Assembly of the Republic no. 20/2004]